Influencer Invoice Template (Free): What to Include So You Get Paid on Time

An influencer invoice template should let a brand's finance team match your work to a contract and pay it without emailing you. Include your legal name exactly as it appears on your W-9, the company that signed your agreement and its accounts payable email, a unique invoice number, the invoice date, a calendar due date, the brand's purchase order number if it uses one, and a reference to the campaign and agreement date. Then list one line per deliverable with its posting or delivery date and a link.

Usage rights, whitelisting or Spark Ads access, and exclusivity each belong on their own invoice line, stating the content covered, the channels, organic or paid use, and a start and end date. Separate lines show the brand what it is buying, turn a renewal into one new line on a new invoice, and leave a second record of what you licensed. Prices for these add-ons are conventions, not rules: Later's 2026 pricing guide says paid-ad usage typically adds 30 to 50 percent to a base rate.

Net 30 means the full amount is due 30 days after a starting point, usually the invoice date, so an invoice dated September 22 is due October 22. Because the clock usually starts when you invoice, send the invoice on the day payment is triggered by posting, delivery or approval, and write the actual due date rather than only the term. An invoice restates the payment terms in your agreement. It cannot add new ones, so match it to the contract.

A late fee works only when the brand agreed to it in your contract before the work began. The invoice then repeats it and cites the clause, rather than introducing it for the first time. Keep the fee modest, allow a short grace period after the due date, and check local rules on late charges and interest before setting a large one. For a large deal, have a lawyer review the payment clause. This is general information, not legal advice.

Accounts payable usually needs a W-9 from US creators, or a W-8BEN from creators outside the US, before it can pay. The W-9 goes to the brand, not the IRS, through a secure channel, and your Social Security number never belongs on an invoice. A brand that pays you $2,000 or more for services in 2026 generally files Form 1099-NEC, and all income is reportable whether or not a form arrives. At signing, ask who you bill, where invoices go, whether a PO is needed and how they pay.

Brand campaigns on Aurelia need no invoice at all. Every campaign shows your take-home pay, with Aurelia’s fee already taken out, plus the product, the usage rights and the deadline, all before you apply. The agreement is written from the campaign and you sign it in one step. A paid campaign goes live only after the brand has paid in its creator budget, which is held until your work is approved, and you're paid to your bank automatically when the brand approves your work. Approved work is always paid, even if the brand cancels the campaign afterwards. There's no follower minimum, and you own your content. Keep this free template for the deals you negotiate directly.